Records Storage Procedures

Please use the following guidelines when sending boxes to storage:

1. 1. Pack boxes loosely enough to fit fingers easily through the handles.
   2. Do NOT pack hanging folders in boxes. They do not store easily.
   3. Labeling instructions:
      1. Fill out entire storage ticket (top AND bottom of page), except for location.
      2. Enter the Range of Dates stored in each box under ‘Start’ and ‘End’ dates.
         WE WILL NOT STORE RECORDS WITH AN EXPIRED RETENTION PERIOD OR RECORDS WHOSE INCLUSIVE DATES ARE SUBJECT TO CHANGE WHILE STORED AT RECORDS MANAGEMENT.
         For more information regarding retention, visit http://www.srca.nm.gov/functional-retention-disposition-schedules/ and click on the link 1.21.2 NMAC. This will take you to the retention schedule. You can also find the retention scheduleon the University Services Website: https://univserv.unm.edu/.
      3. Peel and place label on front of box under the handle. (The label is the top part of the page, the bottom is for you to keep for your records). We will refuse any shipment with improper labeling.
      1. 4. DO NOT send various types of media within one box. Examples include video tapes, audio tapes, film, or books.
         5. DO NOT send blank forms, questionnaires, documents etc...
         6. Make sure box is in good condition. Box must be purchased from Records Management unless department has obtained prior approval from Records Management.

      If you have historical items or documents, please contact Portia Vescio, the University Archivist, at 277-0278 (pvescio@unm.edu).

      If you have any questions please call us at 505-277-1136.
      If you need a pickup or delivery please submit request through LoboMart.
      You can find the LoboMart standard operating procedures here.